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The Role:


  • Acts as official host of FEEF in creating welcoming atmosphere at meetings and events.

  • Works with committee and other board members to organize and set up refreshments, food, decorations, registration, and greeters for meetings and events

  • Maintains hospitality supplies and equipment and an updated inventory for them

  • Reports on hospitality plans at board meetings for forthcoming events.


How TOs


  • Meet early in the year with hospitality committee to brainstorm and make plans.

  • Involve experienced and new volunteers on the committee to share planning, preparation and work.

  • Coordinate efforts with room representative coordinator and program chairman.

  • Assign volunteers to take turns and help with hospitality, registration, room set up and clean up for meetings.

  • Coordinate the purchase, preparation and set up of refreshments, food, supplies, registration sheets, nametags and any decorations for events.

  • Arrive early for meetings to check that the room is ready with enough tables and chairs for presiding officers, audience, presenters and activities. Check equipment, supplies and set up hospitality table.

  • Consider assigning board/committee members as greeters for meetings and to introduce new members to others to make them feel welcome.

  • Thank volunteers, cafeteria or maintenance staff for helping with the meeting arrangements.


Time Estimates:

Previous volunteers who have done this job have reported: 8-10 hours per month

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